Events Assistant
Your AI co-pilot for managing hotel events and crafting unforgettable experiences.
The Events Assistant helps hotels plan, sell, coordinate, and execute successful events by managing client communication, logistics, and internal collaboration. From initial inquiry to post-event follow-up, it upsells thoughtfully, streamlines operations, and enhances client and guest satisfaction.
Meet the Events Assistant, your co-pilot for flawless hotel event sales & delivery.
- Combines the knowledge of a language model, web search, hospitality experts, and your teams' shared data.
- Adapts responses to your hotel's unique infrastructure, policies, standards, and business objectives.
- Integrates with hotel systems for relevant insights and to facilitate automation.
- Speaks your team's languages.
- Effortless self-service setup.
- Creating tailored event proposals with dynamic pricing based on event type, season, and expected F&B spend.
- Coordinating internal tasks by dispatching requests to housekeeping, engineering, or AV teams for event preparation.
- Proactively informing event participants of schedule changes, venue updates, or special instructions before and during the event.
Empower Events Team with Instant Knowledge Access
The assistant supports Events teams by providing quick, reliable answers to hotel-specific event procedures, client communication protocols, setup standards, and vendor coordination guidelines. It also draws from industry best practices to help teams plan, sell, and execute events more efficiently while ensuring consistency and service quality.
Hotel school lecturers, students, and industry thought leaders provide training content focused on industry best practices in Events Management. We use this knowledge to train the AI Events Assistant and make it available to all hoteliers through our multi-agent AI search platform.
You too can join the growing network of hospitality management experts, share your unique wisdom through inHotel Hub and create a positive impact on the industry. Learn more at Knowledge Experts.
Ready to experience the power of an AI-powered search tailored to the hospitality industry and your unique operations?
Frequently Asked Questions
What makes the AI assistant special? Isn't it just yet another chatbot?
While our assistants and chatbots share a conversational interface, traditional chatbots are in many ways limited.
The hotel AI assistants have memory, execute tasks proactively, seek relevant information on the web, and continuously build a knowledge base of your operations.
With their unique personality, job description, and knowledge, they collaborate with your human team and other AI bots, and participate in cross-functional workflows. They are an extension of your human team that staff can use as trusted helpful partners, making their work life easier.
inHotel vs. ChatGPT / Claude / Gemini / Perplexity / Groq / DeepSeek
inHotel is designed for the hospitality industry, while general-purpose AI tools are trained on broad internet data.
Our overarching objective is to drive owner value. We integrate industry-specific knowledge, and align the entire workforce around shared business goals and hotel's ROI, whereas generic tools lack this specific operational context and prioritization.
Additionally, our pricing model is designed to be more cost-effective for an entire staff, allowing for wider collaboration.